May 28 – Board Meeting Minutes

BLUE LAKE TOWNSHIP BOARD
Special Board Meeting Minutes
May 28, 2020
1491 Owasippe Rd., Twin Lake, MI 49457

Meeting opened at 6:30 PM. (Virtual meeting)

Present: Jeff Abram, Melonie Arbogast, Todd Conzemius, Lyle Monette, Debbie Therrian

Motion by Lyle, support by Todd to approve the minutes of the March 9, 2020 regular board meeting. Motion carried on voice vote.

Motion by Debbie, support by Lyle to approve the minutes of the March 30, 2020 special meeting. Motion carried on voice vote.

Perfection of agenda: Add COVID 19 preparedness & response plan under Treasurer. Add WLAA under Clerk.

Motion by Lyle, support by Jeff to approve the amended agenda. Motion carried on voice vote.

Reports and correspondence noted.

Agenda Items

Supervisor
- Constitutional revenue sharing – Estimated loss of revenue will affect the budget. Debbie will keep the board updated.
- Planning Commission members
  - Motion by Jeff, support by Todd to reappoint Jim Cordray to the Planning Commission with his term to expire May 31, 2022. Roll call vote: 5 yes. Motion carried.
  - Motion by Lyle, support by Debbie to appoint Greg Rice to the Planning Commission with his term to expire May 31, 2023. Roll call vote: 5 yes. Motion carried.
- Maintenance utility trailer – Motion by Jeff, support by Lyle to approve the purchase of a maintenance utility trailer not to exceed $2000.00. Roll call vote: 5 yes. Motion carried.
- Senior resources – Board will come to the June meeting with ideas.
- Plexiglas shield – Installed at the Treasurer’s desk.

Treasurer
- Meinert Road contract – Motion by Lyle, support by Jeff to approve Doc. #20200511-01 Local Road Project Contract Meinert Road. Roll call vote: 5 yes. Motion carried.
- COVID 19 preparedness & response plan – The board will review the plan and refine it.

Clerk
- WLAA – The budget was passed for the next fiscal year.
- Audit contract – Motion by Jeff, support by Debbie to approve Doc. #20200511-02 audit contract with Lake Michigan CPA Services not to exceed $4000.00. Roll call vote: 5 yes. Motion carried.
- BS&A Software upgrade – Motion by Jeff, support by Debbie to approve Doc. #20200511-03 Cash receipting upgrade in the amount of $5110.00. Roll call vote: 5 yes. Motion carried.

Accounts Payable
- March
  - Motion by Lyle, support by Debbie to approve the March 2020 expenses in the amount of $27,658.60. Roll call vote: 5 yes. Motion carried.
  - Motion by Lyle, support by Debbie to approve the March 2020 net payroll in the amount of $15,082.64. Roll call vote: 5 yes. Motion carried.
  - Motion by Lyle, support by Debbie to approve the March 2020 federal EFTPS in the amount of $3,138.82. Roll call vote: 5 yes. Motion carried.
  - Motion by Lyle, support by Debbie to approve the March 2020 state EFTPS in the amount of $732.78. Roll call vote: 5 yes. Motion carried.
April
- Motion by Lyle, support by Debbie to approve the April 2020 expenses in the amount of $15,399.49. Roll call vote: 5 yes. Motion carried.
- Motion by Lyle, support by Debbie to approve the April 2020 net payroll in the amount of $10,965.02. Roll call vote: 5 yes. Motion carried.
- Motion by Lyle, support by Debbie to approve the April 2020 federal EFTPS in the amount of $2,573.96. Roll call vote: 5 yes. Motion carried.
- Motion by Lyle, support by Debbie to approve the April 2020 state EFTPS in the amount of $556.47. Roll call vote: 5 yes. Motion carried.

Board Comments
- Debbie – Regarding new payroll program – thanked Jeff for the email explanation.
- Melonie – Thanks to Jeff and Debbie for their work on learning the new system.

Motion by Jeff, support by Todd to adjourn the meeting. Motion carried on voice vote.

Meeting adjourned at 7:27 PM.

Jeffery T. Abram

Clerk

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